Privacy Policy



1. Data protection at a glance



a. General information


The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data is any data that can be used to personally identify you. Detailed information on the subject of data protection can be found in our privacy policy listed below this text.



b. Data collection on this website


Who is responsible for data collection on this website?
Data processing on this website is carried out by the website operator. You can find their contact details in the legal notice (Impressum) of this website.



How do we collect your data?


Some of your data is collected when you provide it to us. This may include, for example, data you enter into a contact form.
Other data is collected automatically by our IT systems when you visit the website. This primarily consists of technical data (e.g., internet browser, operating system, or the time the page was accessed). This data is collected automatically as soon as you enter this website.



What do we use your data for?


Some of the data is collected to ensure the website functions correctly. Other data may be used to analyze your user behavior.



What rights do you have regarding your data?


You have the right to receive information about the origin, recipients, and purpose of your stored personal data at any time, free of charge. You also have the right to request the correction or deletion of this data. You can contact us at any time at the address provided in the legal notice regarding this or any other questions about data protection. Furthermore, you have the right to lodge a complaint with the competent supervisory authority. You also have the right to request the restriction of the processing of your personal data under certain circumstances. Details regarding this can be found in the privacy policy under "Right to restriction of processing."



2. Hosting



External hosting


This website is hosted by an external service provider (host). Personal data collected on this website is stored on the host's servers. This may include, in particular, IP addresses, contact inquiries, meta and communication data, contract data, contact details, names, website access data, and other data generated via the website.
We use the host for the purpose of fulfilling contracts with our potential and existing customers (Art. 6(1)(b) GDPR) and in the interest of providing our online services securely, quickly, and efficiently through a professional provider (Art. 6(1)(f) GDPR). Our host will process your data only to the extent necessary to fulfill its performance obligations and will follow our instructions regarding this data.



Conclusion of a Data Processing Agreement


To ensure data-protection-compliant processing, we have entered into a data processing agreement with our host.



3. General Information and Mandatory Information



Data Protection


The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with statutory data protection regulations and this privacy policy.
When you use this website, various personal data are collected. Personal data is data that can be used to personally identify you. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this occurs.
Please note that data transmission over the Internet (e.g., communication via email) may be subject to security vulnerabilities. Complete protection of data against access by third parties is not possible. 




Information on the Controller


The controller responsible for data processing on this website is:


BOTANICAL AFFAIRS Berlin
Torstraße 95
10119 Berlin


Phone: +49 (0)30 548 675 56 (Bar from 6 PM)
Phone: +49 (0)173 306 699 6 (Office from 12 PM to 6 PM)
Email: contact@botanical-affairs.com



Revocation of your consent to data processing


Many data processing operations are only possible with your express consent. You may revoke consent you have already given at any time. An informal notification by email is sufficient for this purpose. The lawfulness of data processing carried out prior to the revocation remains unaffected by the revocation. Right to object to data collection in special cases and to direct marketing (Art. 21 DSGVO)

If data processing is based on Art. 6(1)(e) or (f) DSGVO), you have the right to object to the processing of your personal data at any time for reasons arising from your particular situation. This also applies to profiling based on these provisions.
You can find the respective legal basis for processing in this privacy policy.
If you object, we will no longer process the personal data concerned unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights, and freedoms, or if the processing serves the establishment, exercise, or defense of legal claims (objection pursuant to Art. 21(1) DSGVO).
If your personal data is processed for direct marketing purposes, you have the right to object at any time to the processing of your personal data for such marketing. This also applies to profiling insofar as it is related to such direct marketing.
If you object, your personal data will no longer be used for direct marketing purposes (objection pursuant to Art. 21(2) DSGVO).



Right to lodge a complaint with the competent supervisory authority


In the event of violations of the DSGVO, you have the right to lodge a complaint with a supervisory authority, particularly in the Member State of your habitual residence, your place of work, or the place of the alleged infringement.
This right to lodge a complaint exists without prejudice to any other administrative or judicial remedies.



Right to data portability


You have the right to have data that we process automatically based on your consent or in fulfillment of a contract handed over to you or to a third party in a common, machine-readable format. If you request the direct transfer of the data to another controller, this will only be done to the extent that it is technically feasible.



SSL or TLS encryption


For security reasons and to protect the transmission of confidential content—such as orders or inquiries that you send to us as the site operator—this site uses SSL or TLS encryption.
You can recognize an encrypted connection by the fact that the browser's address bar changes from "http://" to "https://" and by the lock symbol in your browser bar.
When SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.



Information, deletion, and rectification


Subject to applicable legal provisions, you have the right at any time to obtain information free of charge regarding your stored personal data, its origin and recipients, and the purpose of the data processing.
You may also have the right to have your data rectified or deleted.
You can contact us at any time at the address provided in the legal notice regarding this matter or any other questions concerning personal data.



Right to restriction of processing


You have the right to request the restriction of the processing of your personal data. You can contact us at any time at the address provided in the legal notice to do so.
The right to restriction of processing applies in the following cases:


  • If you contest the accuracy of the personal data we hold about you, we generally require time to verify this. For the duration of this verification, you have the right to request the restriction of the processing of your personal data.
  • If the processing of your personal data was or is unlawful, you may request the restriction of data processing instead of erasure.
  • If we no longer need your personal data but you require it for the establishment, exercise, or defense of legal claims, you have the right to request the restriction of the processing of your personal data instead of erasure.
  • If you have lodged an objection pursuant to Art. 21(1) DGSVO, a balancing of your interests against ours must be carried out. Until it is determined whose interests prevail, you have the right to request the restriction of the processing of your personal data
  • If the processing of your personal data has been restricted, such data—with the exception of storage—may only be processed with your consent or for the establishment, exercise, or defense of legal claims, for the protection of the rights of another natural or legal person, or for reasons of important public interest of the European Union or of a Member State.


If you have restricted the processing of your personal data, such data may—with the exception of storage—only be processed with your consent or for the establishment, exercise, or defense of legal claims, for the protection of the rights of another natural or legal person, or for reasons of important public interest of the European Union or of a Member State.



4. Data collection on this website



Cookies


Some of the web pages use so-called cookies. Cookies do not damage your computer and do not contain viruses.
Cookies serve to make our service more user-friendly, effective, and secure. Cookies are small text files that are placed on your computer and stored by your browser.
Most of the cookies we use are so-called "session cookies." They are automatically deleted after the end of your visit. Other cookies remain stored on your device until you delete them.
These cookies enable us to recognize your browser upon your next visit.
You can configure your browser to inform you about the setting of cookies and allow cookies only in individual cases, exclude the acceptance of cookies for specific cases or in general, and activate the automatic deletion of cookies when closing the browser.
Disabling cookies may limit the functionality of this website. Cookies that are necessary to carry out the electronic communication process or to provide specific functions you have requested (e.g., the shopping cart function) are stored based on Art. 6(1)(f) DSGVO.
The website operator has a legitimate interest in storing cookies to ensure the technically error-free and optimized provision of its services.
If consent has been requested (e.g., consent to store cookies), processing is based exclusively on Art. 6(1)(a) DSGVO. You may revoke your consent at any time.
Any other cookies—such as those used to analyze your browsing behavior—are addressed separately in this privacy policy.



Server log files


The provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us.
These include:


  • Browser type and version
  • Operating system used
  • Referrer URL
  • Hostname of the accessing computer
  • Time of the server request
  • IP address


This data is not combined with other data sources.
This data is collected on the basis of Art. 6(1)(f) DSGVO.
The website operator has a legitimate interest in the technically error-free presentation and optimization of their website. Collecting server log files is necessary for this purpose.



Contact form


If you send us inquiries via the contact form, the information you provide in the inquiry form—including the contact details you enter—will be stored by us for the purpose of processing the inquiry and handling any follow-up questions.
We do not share this data without your consent.
This data is processed on the basis of Art. 6(1)(b) DSGVO if your inquiry is related to the performance of a contract or is necessary for the implementation of pre-contractual measures.
In all other cases, processing is based on our legitimate interest in effectively handling inquiries addressed to us (Art. 6(1)(f) DSGVO) or on your consent (Art. 6(1)(a) DSGVO), provided such consent has been requested.
The data you enter in the contact form remains with us until you request its deletion, revoke your consent for storage, or the purpose for data storage no longer applies (e.g., after your inquiry has been fully processed).
Mandatory statutory provisions, particularly retention periods, remain unaffected.


Inquiries via email or telephone


If you contact us via email or telephone your inquiry—including all resulting personal data, such as your name and the content of the inquiry—will be stored and processed by us for the purpose of handling your request.
We do not share this data without your consent. The processing of this data is based on Art. 6(1)(b) DSGVO if your inquiry relates to the performance of a contract or is necessary for the implementation of pre-contractual measures.
In all other cases, processing is based on your consent (Art. 6(1)(a) DSGVO) and/or on our legitimate interests (Art. 6(1)(f) DSGVO), as we have a legitimate interest in effectively processing inquiries addressed to us.
The data you submit to us via contact inquiries will be retained by us until you request its deletion, revoke your consent to its storage, or the purpose for data storage ceases to apply (e.g., after your request has been fully processed).
Mandatory statutory provisions, particularly statutory retention periods, remain unaffected.



Registration on this website


You can register on this website to access additional features.
We use the data entered for this purpose solely to provide the specific service or offering for which you have registered.
All mandatory information requested during registration must be provided in full; otherwise, we will reject the registration.
We use the email address provided during registration to notify you of important changes, such as modifications to the scope of services or necessary technical updates.
Data entered during registration is processed to manage the user relationship established by the registration and, where applicable, to initiate further contracts (Art. 6(1)(b) DSGVO).
Data collected during registration is stored for as long as you remain registered on this website and is deleted thereafter. Statutory retention periods remain unaffected.



Data processing (customer and contract data)


We collect, process, and use personal data only to the extent necessary to establish, define the terms of, or modify the legal relationship (inventory data).
This is done on the basis of Art. 6(1)(b) DSGVO, which permits data processing for the performance of a contract or for taking steps prior to entering into a contract.
We collect, process, and use personal data regarding the use of this website (usage data) only to the extent necessary to enable you to use the service or to bill for it.
Collected customer data is deleted upon completion of the order or termination of the business relationship. Statutory retention periods remain unaffected. 



Data transmission upon conclusion of a contract for services and digital content


We transmit personal data to third parties only when necessary for the performance of the contract—for example, to the financial institution commissioned to process payments.
No further transmission of data takes place unless you have expressly consented to such transmission.
Your data will not be passed on to third parties without your express consent, for instance for advertising purposes.
The legal basis for data processing is Art. 6(1)(b) DSGVO, which permits the processing of data for the performance of a contract or to take steps prior to entering into a contract.



5. Third-party content on the website


Our website incorporates content from other providers. This may consist of pure content elements—such as news updates—or widgets, functions (e.g., booking systems), fonts, and technical libraries.
This also includes Google Fonts.
For technical reasons, this process involves your browser loading such content from external servers. In this context, the IP address currently used by your browser and details regarding the requesting system's browser are transmitted.
Please refer to the respective third-party providers' privacy policies in this regard.



Bing Maps route planner


We use interactive map material from Microsoft Bing Maps (Microsoft Corporation, One Microsoft Way, Redmond, Washington 98052, USA; Phone: +1 (425) 882 8080) on our website so that you can view our location or plan a route to it.
When using this service, the provider sets various persistent cookies. You can prevent this via your browser settings (opt-out).
If you use the service, various data are transmitted to the provider. You can find an overview of these data in the provider's terms of use and privacy policy.
If you are logged into the relevant services—even outside of this website—these providers may be able to identify you. Please consult the providers' terms of use and privacy policies for information regarding this possibility.
We have no influence over the nature and scope of the data processed by this service, the manner of processing and use, or the disclosure of such data to third parties. Nor do we have any effective means of control in this regard.



Google Web Fonts


This site uses "Web Fonts" provided by Google to ensure the uniform display of fonts.
When you access a page, your browser loads the required Web Fonts into its cache to display text and fonts correctly. To do this, the browser you are using must establish a connection to Google's servers. This informs Google that this website has been accessed via your IP address.
The use of Google Web Fonts serves the interest of a uniform and appealing presentation of our online services. This constitutes a legitimate interest within the meaning of Art. 6(1)(f) DSGVO.
If your browser does not support web fonts, a standard font from your computer is used.
You can find further information about Google Web Fonts in Google’s privacy policy.